Modernizing access points for apartments, condos, co-ops, and gated communities involves navigating a variety of options. From telephone call boxes and video intercoms to key fobs, understanding the best solutions for your property can be complex. This guide provides a detailed overview of Apartment Key Fob systems for multifamily residential buildings, explaining their integration with access control technology.
This article is tailored for property owners, managers, and board members of co-ops, condo associations, or HOAs, offering essential information about apartment key fob systems for any residential property.
Understanding Apartment Key Fob Systems
An apartment key fob system is a physical access control system relying on key fobs and electronic keys. The fob serves as a credential, granting authorized individuals access to common areas within an apartment or condominium building.
This system is also applicable to gated communities or residential campuses, controlling access at vehicle entryways, pedestrian gates, and shared facilities like clubhouses or pools.
In residential settings, residents typically receive quarter-sized key fobs, often called key tags, designed to attach to key rings. Credit card-shaped key cards are also available but more commonly used in commercial buildings or hotels. Residents gain entry by tapping their key tags near a proximity reader installed at building doors and gates.
For increased convenience, longer-range, battery-powered key fobs can open doors or vehicle gates from a distance. Additionally, RFID stickers can be placed on vehicles to automatically open driveway and parking area gates upon approach.
Key fobs are particularly beneficial for residential properties, allowing residents to use a single fob for multiple access points, including main entrances, mail rooms, lounges, and parking areas.
Key tags can also be issued to building staff and delivery personnel, enabling them to perform maintenance or deliver packages securely without the need for full-time door or gate staff.
How Apartment Key Fobs Operate
Proximity readers at building entrances emit radio waves at common frequencies, utilizing technologies like Radio Frequency Identification (RFID), Near-Field Communication (NFC), and Bluetooth Low Energy (BLE). When a key fob is presented, it responds with a signal that the reader verifies against a system database. Upon successful authorization, the reader triggers a magnetic or electronic door lock mechanism to grant access.
Security Aspects of Apartment Key Fobs
Apartment key fobs offer significant security advantages but also present some limitations. Overall, they are considered a safe access control option that enhances security in residential buildings. However, like any security measure, they are not entirely impenetrable.
Security Advantages:
- Detailed Access Logs: Each resident is assigned a unique key fob, and their entry times can be recorded in a database, providing an audit trail for security monitoring.
- Integration with Intercom Systems: Key fob systems can be integrated with telephone call boxes or video intercoms, enhancing security by allowing residents to screen visitors before granting entry.
- Remote Key Fob Management: Key fobs can be remotely deactivated when a resident moves out or if a fob is lost or stolen. This remote management capability eliminates the need to rekey locks, maintaining building security efficiently.
Security Disadvantages:
- Potential for Copying: Many standard key fobs can be copied, which means they are not a completely foolproof security solution, especially in high-security environments.
- However, more advanced types of key fobs, such as mobile device key fobs, biometric key fobs, and encrypted key fobs, offer enhanced security and are significantly harder to duplicate.
Exploring Different Types of Key Fobs
Passive vs. Active Key Fobs
Passive key fobs operate without requiring button presses and function only when in close proximity to the access point. They require “tapping” against the proximity reader. Active key fobs, powered by batteries, transmit signals over longer distances (up to 100 feet), similar to remote car keys with lock/unlock functions. These necessitate user action, requiring a button press on the fob to unlock the access point.
Unencrypted vs. Encrypted Key Fobs
Encrypted fobs utilize secure communication protocols to transmit encrypted data between the fob and the reader. This encryption makes unauthorized copying virtually impossible, providing a higher level of security.
Car RFID Tags
A comprehensive apartment key fob system can incorporate RFID tags for vehicles. These tags automatically trigger gates to open at driveways, community entrances, or parking garages, eliminating the need for drivers to manually present a key tag. RFID stickers can be easily affixed near the license plate or on a car window.
Mobile Phones as Key Fobs
Leveraging “tap to pay” technology, modern key fob systems enable the use of smartphones as key fobs. This eliminates the need to carry a separate key tag. Mobile phones also offer encryption, making them highly secure and resistant to unauthorized duplication.
Biometric Key Fobs
Biometric fobs elevate security by incorporating fingerprint sensors for access control. These fobs offer faster and more secure access compared to traditional key fobs, relying on unique biometric signatures. Users must touch a fingerprint reader on the battery-powered key tag for authentication. While offering superior security, these systems are generally more expensive and typically reserved for residential buildings with stringent security requirements.
Choosing the Right Key Fob System
When considering apartment key fob systems, several key features and characteristics should be evaluated:
Key Fob Security Level
Standard 125 kHz key fob systems are the most cost-effective due to their use of generic, unencrypted key fobs. However, their susceptibility to copying compromises security. For buildings housing high-profile residents or requiring enhanced security, investing in encrypted key fob systems is advisable. These systems utilize secure communication protocols such as Desfire, 13.56 MHz, or Mifare.
Key Fob Type Compatibility
Many versatile apartment key fob systems support multiple credential types, allowing property managers to select the most suitable option for their residents. These options include key tags, key cards, and mobile phone credentials. Additionally, some systems support vehicle stickers for automated vehicle access.
System Integration Capabilities
Assess whether the key fob system can integrate with existing access control and security infrastructure in your building. This includes compatibility with electronic door strikes, video intercoms or call boxes, and security cameras. For properties with multiple entry points, confirm if the key fob system can manage access across various locations, such as mail rooms, pools, and gyms.
System Features and Functionality
Determine if the key fob system is part of a broader system offering essential features for your building, such as pin pad access, intercom functionality, video surveillance, and remote management software.
Cost Considerations
Basic key fob system hardware, including a proximity card reader and a set of credentials, can start as low as $500. Integrated systems, such as a video intercom combined with a key fob reader, can range from $1,500 to $5,000. Installation costs are typically separate. Some modern key fob systems utilize cloud-based software and databases, which may involve a monthly subscription fee instead of requiring on-site hardware for software management.
System Capacity and Scalability
Verify that the proposed key fob system can accommodate the current and future number of users in your building, ensuring scalability as needed.
Key Fob Software and Programming
For new installations, cloud-based remote management software is highly recommended for programming and managing the key fob system.
Older systems often required a dedicated on-site computer with cumbersome software to manage key fob databases. Updating user information or deactivating fobs necessitated physical access to this computer.
Modern cloud-based management platforms allow building managers to access the system from any computer, streamlining user management and reducing labor, especially for managers overseeing multiple properties. These platforms typically operate on a monthly subscription basis, offering cost savings through operational efficiencies.
Leading Manufacturers of Apartment Key Fob Systems
Numerous manufacturers specialize in apartment key fob systems. Below are examples of some of the major and reputable companies in the market:
Aiphone
A global manufacturer recognized for high-quality intercom systems and security products. Aiphone offers a range of intercom solutions for residential, commercial, and industrial settings, including audio and video intercoms, door stations, and integrated access control systems.
HID Global (part of ASSA ABLOY)
A global leader in smart cards, key fobs, and mobile access solutions. HID provides scalable access control systems for diverse applications, offering advanced security options like biometric authentication and two-factor security. Their unencrypted passive key fobs are widely used and cost-effective.
Swiftlane
Specializing in access control systems that integrate video intercoms with facial recognition technology. Swiftlane’s modern and sleek consoles are ideal for residential buildings of all sizes and small to medium-sized offices. Their systems support multiple entry methods, including traditional key fobs, mobile phone tap access, and facial recognition.
DoorKing
DoorKing focuses on telephone call box entry systems, commonly used in large apartment complexes. Known for their durability and weather resistance, DoorKing offers models with integrated key fob access, although these systems typically do not include video capabilities.
Giesecke+Devrient (G+D)
A global technology company specializing in biometric key fobs. G+D’s StarSign product line features key fobs with integrated fingerprint readers, enhancing security by preventing unauthorized use. This technology is particularly suitable for high-security residential environments.
Installation of Apartment Key Fob Systems
While many companies manufacture key fob system hardware, including electronic door strikes, call boxes, and intercoms, the actual installation is often performed by third-party system integrators. Professional installation is generally recommended as it requires expertise in electrical engineering and security system setup. DIY installation is typically not feasible unless your property has in-house staff with the necessary skills.
Most access control systems require wiring for power and connection to door release mechanisms. Cloud-based systems may also need an internet connection. Integrating components from different manufacturers requires specialized knowledge, making professional installation crucial for ensuring proper system functionality and security.
Hardware manufacturers can usually recommend experienced installation companies familiar with their products in your area.
Costs Associated with Key Fob Systems
For a basic single-entry point key fob system, costs typically start around $500 but can range up to $1,000 for a proximity card reader and a computer-based database system. Modern cloud-based systems may reduce upfront hardware costs but introduce monthly service fees, offering easier system management.
Integrated systems, such as those combining video intercoms with key fob access, can range from $1,500 to $5,000 for the primary entry point. Additional doors without intercoms will generally cost less.
Credential costs should also be factored in. Standard unencrypted passive fobs typically cost around $5 each in bulk, while active or encrypted fobs can cost up to $50 per user.
Professional installation fees are an additional cost, varying based on location and system complexity, including the number of entry points. System integrators or hardware providers can provide detailed cost estimates.
For precise pricing tailored to your needs, obtaining a quote from Swiftlane is a recommended first step.
Why Choose Swiftlane for Apartment Key Fob Access?
- Swiftlane key fobs are integrated into a video intercom system, enabling residents to screen visitors and remotely unlock doors using their smartphones from anywhere.
- Residents can utilize facial recognition for door access, minimizing the need for physical key fobs.
- Key fobs can be temporarily loaned to guests for convenient access.
- Smartphones can be used as key fobs, eliminating the need for additional hardware.
- Swiftlane’s cloud-based management platform empowers building management to remotely control the system, manage users, and adjust permissions.
Request a quote from Swiftlane to explore our advanced access solutions further.
Frequently Asked Questions
Can I program an apartment key fob myself?
Building managers and owners typically have the capability to program apartment key fobs after system installation. Your installer will provide the necessary hardware and software to manage the system, add or remove users, and issue new key fobs as needed.
However, residents generally cannot program key fobs themselves, as access to the management software is required.
Is it possible to copy a key fob?
Copying, or “cloning,” a key fob is more complex than duplicating traditional metal keys. It requires specialized RFID reader equipment, which is available online. Numerous online tutorials demonstrate the process and necessary equipment. Key card cloners are also readily available for purchase on online marketplaces like Amazon.
What signal frequency do apartment key fobs use?
Key fobs communicate using various radio wave frequencies, including RFID, NFC, Bluetooth LE, and the older Wiegand protocol. These frequencies are safe and have been used for decades without demonstrated health risks.
What should I do if I lose my key fob?
If you lose your apartment key fob, contact your building owner or manager immediately. They can access the key fob system to deactivate the lost fob and issue you a new credential.
Can my location be tracked using my key fob?
Generally, no. Apartment key fobs cannot be used to track your location. They lack GPS or cellular/WiFi connectivity, preventing them from being used to track individuals outside of the residential property.
